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Effective November 21st, Arizona Supreme Court no longer allows lien services to act as signing agents on Arizona Twenty Day Preliminary Notices

Arizona Supreme Court Administrative Order No. 2012-85, issued by Chief Justice Rebecca White Berch on November 21, 2012, amends Arizona Code of Judicial Administration 7-208(F)(1) pertaining to a certified legal document preparer “authorized services”. Here is a link to the 2-page decree.

Quoting the key paragraph (Section F-1-e) of Arizona Supreme Court Administrative Order No. 2012-85:
File, record, and arrange for service of legal forms and documents for a person or entity in a legal matter when that person or entity is not represented by an attorney. A certified legal document preparer may not sign any document on behalf of or as an agent or authorized representative of a person or entity.

Basically, document preparation companies like our lien service division, TRADITION NOTICE SERVICES, can no longer sign Arizona Twenty Day Preliminary Notices as “Agents” or “Authorized Agents.” Instead, a signature from an individual employed by the subcontractor company supplying equipment, labor, materials or services for a ARIZONA project must be on the notice.

The December upgrade for PreLien2Lien, V. 16.12.01, to be released by Monday, December 3rd, will have the new capability of having unique electronic signatures be applied to each Arizona Twenty Day Preliminary Notice when it is printed for a company that is profiled in SETUP>COMPANY SETUP.

Thus, you can have a unique “Joe Smith” signature on the AZ Twenty Day Preliminary Notice for JOES PAINTING and a unique “John Jones” signature for JONES CONCRETE on their AZ Twenty Day Preliminary Notice. This will work for both single printing and mass printing of notices.

Normally we would charge $50 per template to have any text or image modifications done, including electronic signature. We will discount this to $25 on a one time change basis per template. So if Joe at JOES PAINTING retires and his son Fred Smith takes over, a $25 charge in the future will need to be paid to put his signature on the template.

Craig R. Altman
President/Founder
TRADITION SOFTWARE, INC.

Duplex Printing Now Available For Tradition Forms

At the suggestion of a new customer who used to use Lien Writer, Software Development Manager Miriam Liskin developed in one (1) hour of coding time the ability to print the front and back sides of Tradition Forms with any duplex printer.

PreLien2Lien customers spend less money for their PreLien2Lien Annual Subscription and save even more with our lower price Tradition Forms as compared to using Lien Writer and Pettit Forms. Now factor in the labor/time savings of printing duplex for either a single print project a large mass print run. Our commitment to save you time and money related to construction lien management continues.

Citrix/Terminal Server Branch Printing Enhanced

PreLien2Lien v. 14.03.01 has a new “BRANCH” drop down menu added for large companies who have multiple offices/divisions and whose notices are printed by two or more regional locations.

An example of would be MEGA BUILDERS INC., headquartered in Denver, Colorado. They might have business divisions in several states, like TEXAS MEGA BUILDERS and ILLINOIS MEGA BUILDERS. The notices for the TEXAS location are handled by the Austin Regional Credit office. The notices for the ILLINOIS location are handled by the St. Louis Regional Credit office. Both regional credit offices use PreLien when they logon to Citrix or Terminal Server boxes.

In this example after doing the one time setup of definining the Individual Office locations in COMPANY SETUP, users now can setup the two (2) Regional Credit Offices in the BRANCH field. Everyone can enter new projects for any office/division/branch, and select which branch this project should be assigned to. Simply select the Individual Office from the COMPANY drop down menu and the Regional Credit Office from BRANCH drop down menu.

Mass printing first notices now can be done by Branch. The printing of the Daily Mail Log (Certified or First Class) can also be done by Branch.

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